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TBM for Federal Government: Simplify Spend Tracking and Reporting

Gain complete visibility into IT spend to simplify tracking, improve accuracy, and meet federal reporting mandates.

Bring Clarity and Control to Federal IT Spend

Federal agencies face unique challenges in managing technology budgets. With billion-dollar appropriations spread across years, hundreds of sub-agencies, and numerous government contractors—each using disconnected tracking systems—understanding how much money remains, the critical ‘burn-down’ view, is anything but simple. Manual processes and rudimentary spreadsheets make it difficult to track budgeted, committed, obligated, and spent funds in a consistent, centralized way.

Nicus simplifies federal IT financial management by automating data consolidation, centralizing budget tracking, and enabling real-time burn down reporting. Agencies gain a clear picture of their financial position at every stage of the lifecycle—budgeting, committing, obligating, spending—and avoid surprises that can jeopardize compliance or funding.

Running natively on ServiceNow, Nicus integrates seamlessly with existing systems and leverages powerful workflows to streamline reporting mandates. The result? Less time spent chasing data and more time ensuring every dollar delivers on mission outcomes.

Billions in Spend. Hundreds of Agencies. Zero Room for Error.

100bn+

Amount US Government Spends Annually on IT

Government organizations that will utilize performance outcomes in budgeting by 2028

⁺

400

Number of U.S. Government Agencies

Federal agencies with errors in key spending data

Eliminate Manual Tracking for Federal Burn Down Requirements

Federal agencies can’t afford errors when tracking multi-year budgets. Yet, many rely on manual spreadsheets to manage billions in appropriations across budgeting, committing, obligating, and spending phases. This makes calculating an accurate “burn down” position time-consuming, inconsistent, and prone to errors—especially as funds cascade across hundreds of sub-agencies and systems.:

Automate burn down calculations across complex funding structures
Track and manage the color of money across appropriations to ensure accurate fund attribution and compliance
Gain instant visibility into budget status at every phase
Reduce compliance risks with accurate, centralized financial data

Streamline Reporting to Meet Federal Mandates

Federal agencies are required to report technology spend back to centralized systems, often in prescribed TBM “towers.” But without consistent processes or unified systems across sub-agencies, this reporting can be tedious and error-prone. Many agencies simply want the process to “run itself” so they can focus on mission delivery—not wrangling data.

Automatically align spend to federal TBM reporting structures
Minimize effort with self-service dashboards and reports
Deliver clean, audit-ready outputs to oversight bodies

Federal Burn-Down Tracking 101

Confidently Managing Multi-Year IT Budgets

Federal IT budgets are massive, complex, and under constant scrutiny. Explore why burn-down tracking is emerging as a strategic discipline—and how mastering it can help your agency meet mandates, improve decisions, and deliver on mission with confidence.

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Nicus helped us replace manual, error-prone processes with automated workflows and real-time financial insights. Now we have complete visibility into spend across our organization, and can report with confidence.

Public Sector Nicus customer

Real-Time Financial Insights for Confident Decision-Making

In federal agencies, speed and accuracy are essential. Leaders need to know—at a glance—where funds stand today, where they were yesterday, and how they’re trending. Without this visibility, financial decisions stall, and agencies risk under-spending or missing critical deadlines tied to appropriations.

Access real-time dashboards showing financial positions and trends
Improve agility in responding to funding shifts and deadlines
Eliminate guesswork with actionable insights at every level
Support a variety of cost models and taxonomies, including TBM, to align financial insights with agency-specific reporting needs

Built for Federal Agencies on the ServiceNow Platform

Federal agencies require secure, scalable, and compliant platforms to manage their technology and financial operations. That’s why Nicus runs natively on ServiceNow—a FedRAMP-authorized platform trusted across government. With Nicus solutions available in the ServiceNow Government Community Store, agencies can quickly deploy TBM and ITFM capabilities within their existing ServiceNow environment.

Built on a FedRAMP-authorized platform trusted by federal agencies
Available in the ServiceNow Government Community Store for easy procurement
Support a variety of cost models and taxonomies, including TBM, to meet agency-specific needs
Automate workflows for Capital Planning and Investment Control (CPIC) submissions and align with OMB requirements
Automate workflows and approvals for budgeting and reporting processes
Leverage native ServiceNow AI and dashboards for enhanced decision-making

Key Capabilities

Automated burn-down tracking across budgeting, committing, obligating, and spending phases
Fully burdened cost models and showback/chargeback capabilities
Multi-year budgeting and forecasting with what-if scenario planning
Seamless ServiceNow CMDB and workflow integration
Available in the ServiceNow Government Community Store
Audit-ready reporting and defensible financial data trails
Vendor, cloud, and labor spend management tools

- Automated invoice workflows and dispute resolution tracking
- Granular fund tracking and financial governance support
- Support for color of money tracking and fund attribution
- Workflow automation for CPIC processes and OMB submissions
- Flexible support for TBM and other cost taxonomies
- Role-based dashboards and reporting

Explore how real-time burn‑down visibility can help your agency stay compliant and mission-ready.

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Nicus IT Finance Products

IT Cost Transparency

Establish accurate, fully-burdened cost structures for everything IT delivers – allowing technology leaders to eliminate doubt, rationalize spend, and expose opportunity.

IT Planning

Build detailed IT budgets and forecasts quickly and accurately. See how and why today’s funds are being spent, and how tomorrow’s investments can drive new value.

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Frequently Asked Questions

What is TBM and why does it matter for federal agencies?

Technology Business Management (TBM) helps agencies understand, manage, and optimize technology spend. For federal organizations, TBM provides visibility into multi-year budgets, supports accurate burn-down tracking, and ensures compliance with reporting mandates.

How does Nicus support federal budgeting and reporting requirements?

Nicus automates the full federal financial lifecycle—budgeting, committing, obligating, and spending—while enabling real-time analytics and generating audit-ready reports that align with federal oversight requirements.

Does Nicus meet federal security and compliance requirements?

Nicus runs natively on the ServiceNow platform, which is FedRAMP-authorized and widely trusted across federal agencies. For deployments, we also partner with FedRAMP-authorized implementation providers to ensure solutions meet rigorous federal security and compliance standards.

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